Guides on OSHA recordkeeping, exposures, immunization compliance and running an employee health program, for the people who do the job. https://carefoundry.com/ 2026-09-06T00:00:00Z carefoundryESChttps://carefoundry.com/ © 2026 carefoundry https://carefoundry.com/blog/new-york-workplace-violence-prevention-hospitals-2832/ 2026-09-06T00:00:00Z 2026-09-06T00:00:00Z

New York Public Health Law 2832 takes effect September 18, 2026 for general hospitals and nursing homes, with safety assessments and plans due January 1, 2027. What the law requires and how to prepare.

https://carefoundry.com/blog/violent-incident-logs-by-state-healthcare/ 2026-09-04T00:00:00Z 2026-09-04T00:00:00Z

Roughly twenty states require healthcare employers to log workplace violence, and they disagree about what happens next. California reports on a clock, Washington investigates every incident.

https://carefoundry.com/blog/aerosol-transmissible-diseases-5199-hospital-guide/ 2026-09-03T00:00:00Z 2026-09-03T00:00:00Z

Section 5199 is California-only and governs employee health in a California hospital. The declination statements are prescribed forms, and the 72-hour and 96-hour exposure clocks are not the post-exposure clock.

https://carefoundry.com/blog/california-sharps-injury-log-5193/ 2026-09-01T00:00:00Z 2026-09-01T00:00:00Z

California requires a sharps injury log separate from the OSHA 300, completed within 14 working days, including the injured employee's own opinion on what would have prevented it.

https://carefoundry.com/blog/healthcare-worker-flu-vaccination-requirements-by-state/ 2026-08-31T00:00:00Z 2026-08-31T00:00:00Z

Influenza vaccination requirements for healthcare personnel come from state law, licensing conditions, CMS reporting and employer policy at once. How to work out yours and what to record.

https://carefoundry.com/blog/cal-osha-serious-injury-reporting-8-hours/ 2026-08-28T00:00:00Z 2026-08-28T00:00:00Z

Federal OSHA gives you 24 hours to report an in-patient hospitalization. California gives you 8, counts any admission, and has no 30-day limit. The differences that change the answer.

https://carefoundry.com/blog/cal-osha-violent-incident-log-3342/ 2026-08-26T00:00:00Z 2026-08-26T00:00:00Z

California requires every healthcare employer to keep a violent incident log with eight specific field groups, no employee names, and two reporting clocks. Here is what goes in it and when you must report.

https://carefoundry.com/blog/osha-ita-submission-avoid-rejection/ 2026-08-24T00:00:00Z 2026-08-24T00:00:00Z

How to prepare an OSHA ITA submission that is not rejected: who must submit 300, 300A and 301 data to the Injury Tracking Application, the March 2 deadline, the cross-checks to run first, and two field codings that catch people out every year.

https://carefoundry.com/blog/redacted-osha-301-employee-representative/ 2026-08-21T00:00:00Z 2026-08-21T00:00:00Z

When an authorized employee representative requests OSHA Form 301 incident reports, nine elements must be redacted. The full list, the end-of-next-business-day deadline, and how to build the redacted 301 so it cannot leak.

https://carefoundry.com/blog/washington-rcw-49-19-violent-incident-investigation/ 2026-08-19T00:00:00Z 2026-08-19T00:00:00Z

Washington requires hospitals to investigate every violent incident and report a recurring summary to the safety committee. How that differs from California's reporting clock.

https://carefoundry.com/blog/tb-screening-requirements-healthcare-workers-by-state/ 2026-08-17T00:00:00Z 2026-08-17T00:00:00Z

CDC guidance sets the baseline for healthcare worker TB screening, but state health codes and licensing rules add requirements on top. How to work out what your facility actually owes.

https://carefoundry.com/blog/which-states-have-their-own-osha-plan/ 2026-08-14T00:00:00Z 2026-08-14T00:00:00Z

A state-by-state reference to OSHA State Plans: which states cover private employers, which cover only public employees, and what changes for hospital recordkeeping and reporting in each case.

https://carefoundry.com/blog/employee-health-record-retention-1910-1020/ 2026-07-21T00:00:00Z 2026-07-21T00:00:00Z

OSHA 1910.1020 requires exposure records for 30 years and medical records for the duration of employment plus 30. What each category covers, what is exempt, and where the five-year OSHA log rule fits.

https://carefoundry.com/blog/osha-form-301-incident-report/ 2026-07-14T00:00:00Z 2026-07-14T00:00:00Z

The 300 log is one line per case. Form 301 is the record behind it. What it must contain, when it is due, how long to keep it, and what an equivalent form has to include.

https://carefoundry.com/blog/employee-health-department-of-one/ 2026-07-09T00:00:00Z 2026-07-09T00:00:00Z

Most hospital employee health programmes are staffed by one person, often part-time and often wearing a second hat. What to prioritise, what to let go, and how to make the job survivable.

https://carefoundry.com/blog/osha-state-plans-recordkeeping-differences/ 2026-07-07T00:00:00Z 2026-07-07T00:00:00Z

Twenty-two states run their own OSHA plan covering private employers. What changes for recordkeeping, reporting deadlines and the forms you file, and what does not.

https://carefoundry.com/blog/flu-vaccine-declination-tracking-healthcare/ 2026-06-10T00:00:00Z 2026-06-10T00:00:00Z

What a flu vaccine declination form is, how to track declinations across staff, what NHSN counts as declined, and what your declination policy needs to stay compliant.

https://carefoundry.com/blog/return-to-work-workflow-healthcare/ 2026-04-22T00:00:00Z 2026-04-22T00:00:00Z

A practical 6-stage return-to-work workflow for healthcare employers: track work restrictions, log light duty correctly on the OSHA 300, and cut lost time.

https://carefoundry.com/blog/employee-health-software-vs-spreadsheets/ 2026-04-14T00:00:00Z 2026-04-14T00:00:00Z

Employee health software vs spreadsheets: the OSHA retention, confidentiality, and deadline rules Excel quietly fails, and how to know when it's time to switch

https://carefoundry.com/blog/osha-recordkeeping-healthcare-complete-guide/ 2026-03-31T00:00:00Z 2026-03-31T00:00:00Z

OSHA recordkeeping for healthcare, explained: Forms 300, 300A, and 301, who's covered, the annual deadlines, retention, and the ITA e-filing tiers for hospitals.

https://carefoundry.com/blog/migrating-off-legacy-occupational-health-system/ 2026-03-24T00:00:00Z 2026-03-24T00:00:00Z

An occupational health system migration is a compliance project first: which records must move, their OSHA retention clocks, and how to validate the transfer.

https://carefoundry.com/blog/respirator-fit-testing-records-1910-134/ 2026-03-06T00:00:00Z 2026-03-06T00:00:00Z

Respirator fit testing records under OSHA 1910.134: the five required elements, QLFT vs. QNFT, how often to test, and how long to keep them versus medical files.

https://carefoundry.com/blog/immunization-reports-joint-commission-cms-surveys/ 2026-03-05T00:00:00Z 2026-03-05T00:00:00Z

A practitioner's guide to survey-ready immunization records: NHSN HCP flu reporting, Joint Commission immunization requirements, and OSHA Hep B retention.

https://carefoundry.com/blog/healthcare-worker-immunization-requirements/ 2026-03-05T00:00:00Z 2026-03-05T00:00:00Z

Healthcare worker immunization requirements, decoded: what OSHA actually mandates for hep B, what CDC/ACIP recommends, how state law differs, and the records you must keep.

https://carefoundry.com/blog/ehs-occupational-health-software-comparison/ 2026-02-19T00:00:00Z 2026-02-19T00:00:00Z

An occupational health software comparison for hospitals: match record generation, retention, and submission to the standards you're inspected against.

https://carefoundry.com/blog/must-have-occupational-health-software-features/ 2026-01-26T00:00:00Z 2026-01-26T00:00:00Z

A practitioner's buying guide mapping every must-have occupational health software feature to the exact OSHA and HIPAA regulation, form, and deadline it satisfies.

https://carefoundry.com/blog/hearing-conservation-program-1910-95/ 2026-01-05T00:00:00Z 2026-01-05T00:00:00Z

A practitioner's guide to OSHA 1910.95: when a hearing conservation program is required, how baseline and annual audiograms work, and what an STS triggers.

https://carefoundry.com/blog/business-associate-agreements-occupational-health-vendors/ 2026-01-03T00:00:00Z 2026-01-03T00:00:00Z

A CFR-cited guide to the business associate agreement occupational health programs need: the two-part test, required clauses, and the employment-records carve-out.

https://carefoundry.com/blog/osha-privacy-concern-cases-1904-29/ 2025-11-05T00:00:00Z 2025-11-05T00:00:00Z

How healthcare employers handle an OSHA privacy case under 1904.29: the six categories, when to write 'privacy case' on the 300 Log, and the confidential list.

https://carefoundry.com/blog/occupational-health-software-pricing/ 2025-11-03T00:00:00Z 2025-11-03T00:00:00Z

A practical guide to occupational health software pricing: the common models, what drives cost, the hidden fees to watch for, and how to build a budget and ROI case.

https://carefoundry.com/blog/osha-electronic-submission-ita-deadlines/ 2025-10-24T00:00:00Z 2025-10-24T00:00:00Z

OSHA electronic submission via the ITA for healthcare: who must file, which forms (300/300A/301), the March 2 deadline, and State Plan rules, explained clearly.

https://carefoundry.com/blog/hipaa-vs-osha-employee-health-records/ 2025-10-24T00:00:00Z 2025-10-24T00:00:00Z

HIPAA vs OSHA employee health records: most employee files fall under OSHA's 1910.1020 and the ADA, not HIPAA. See which rule applies and who can access them.

https://carefoundry.com/blog/common-osha-300-log-mistakes-healthcare/ 2025-10-08T00:00:00Z 2025-10-08T00:00:00Z

The 10 OSHA 300 Log mistakes hospitals and long-term care make most, from botched needlestick privacy cases to the new ITA 300/301 upload, and how to fix each.

https://carefoundry.com/blog/quantiferon-igra-tb-testing-occupational-health/ 2025-09-25T00:00:00Z 2025-09-25T00:00:00Z

The QuantiFERON-TB Gold test for occupational health teams: how an IGRA blood test works, how to interpret results, and when to choose it over the TB skin test.

https://carefoundry.com/blog/managing-bloodborne-exposure-case-report-to-closure/ 2025-09-22T00:00:00Z 2025-09-22T00:00:00Z

Managing bloodborne exposure case files, from intake and the sharps injury log through source testing, clinical follow-up, and defensible closure and retention.

https://carefoundry.com/blog/tb-screening-healthcare-workers-guide/ 2025-08-14T00:00:00Z 2025-08-14T00:00:00Z

TB screening for healthcare workers no longer means annual testing. See what the 2019 CDC guidelines require: baseline screening, IGRA vs. TST, and OSHA rules.

https://carefoundry.com/blog/medical-surveillance-programs-healthcare/ 2025-08-05T00:00:00Z 2025-08-05T00:00:00Z

A practical, citation-backed guide to medical surveillance programs in healthcare: what they are, which OSHA standards apply, and how to enroll staff by exposure.

https://carefoundry.com/blog/osha-300a-summary-basics/ 2025-08-01T00:00:00Z 2025-08-01T00:00:00Z

A plain-English overview of the OSHA 300A annual summary, what it covers, who has to post it, and the February 1–April 30 posting window.

https://carefoundry.com/blog/encrypting-phi-at-rest-employee-health/ 2025-07-16T00:00:00Z 2025-07-16T00:00:00Z

Does HIPAA require encrypting PHI at rest? A plain-English guide for employee health teams on what to encrypt, key management, and the 2025 rule change.

https://carefoundry.com/blog/cdc-post-exposure-follow-up-windows/ 2025-07-16T00:00:00Z 2025-07-16T00:00:00Z

The post-exposure follow-up testing schedule now differs for HIV, HBV, and HCV. Here are the current CDC/USPHS windows for each pathogen and how to track them.

https://carefoundry.com/blog/hepatitis-b-titers-healthcare-workers/ 2025-07-14T00:00:00Z 2025-07-14T00:00:00Z

Hepatitis B titers for healthcare workers: when PVST is recommended, the anti-HBs immunity threshold, non-responder management, and OSHA documentation.

https://carefoundry.com/blog/source-patient-testing-occupational-exposure/ 2025-07-13T00:00:00Z 2025-07-13T00:00:00Z

How source-patient testing works after a needlestick: OSHA consent rules, which HIV, HBV, and HCV tests to run, how fast to act, and the records you must keep.

https://carefoundry.com/blog/how-to-start-employee-health-program/ 2025-07-07T00:00:00Z 2025-07-07T00:00:00Z

How to start an employee health program at a healthcare facility, a phased roadmap covering OSHA, CDC, staffing, policies, and a compliance checklist.

https://carefoundry.com/blog/bloodborne-pathogens-exposure-control-plan-1910-1030/ 2025-06-26T00:00:00Z 2025-06-26T00:00:00Z

A practitioner's guide to building a compliant OSHA 1910.1030 exposure control plan: what it must contain, exposure determination, annual review, and coverage.

https://carefoundry.com/blog/audit-logging-hipaa-access-logs-employee-health/ 2025-06-22T00:00:00Z 2025-06-22T00:00:00Z

What HIPAA actually requires for audit logs: the exact rules, what an access log must capture, how long to keep it, and how logs prove compliance to OCR.

https://carefoundry.com/blog/how-to-complete-osha-form-300a/ 2025-05-30T00:00:00Z 2025-05-30T00:00:00Z

How to complete OSHA Form 300A: a step-by-step guide for hospitals and long-term care, what goes on the summary, calculating total hours worked, who must certify, and key deadlines.

https://carefoundry.com/blog/data-security-checklist-employee-health-records/ 2025-05-15T00:00:00Z 2025-05-15T00:00:00Z

An employee health data security checklist for occupational-health teams: HIPAA administrative, physical, and technical safeguards, plus how to self-audit.

https://carefoundry.com/blog/occupational-health-metrics-kpis/ 2025-04-16T00:00:00Z 2025-04-16T00:00:00Z

The occupational health KPIs that actually matter (TRIR, DART, recordkeeping timeliness, and vaccination coverage) with formulas, deadlines, and BLS benchmarks.

https://carefoundry.com/blog/osha-300a-posting-requirements-deadline/ 2025-03-25T00:00:00Z 2025-03-25T00:00:00Z

OSHA's Form 300A must be posted Feb 1–Apr 30 in every establishment, even with zero injuries. Learn where it goes, how long it stays up, and who certifies it.

https://carefoundry.com/blog/is-it-osha-recordable-decision-guide-healthcare/ 2025-03-12T00:00:00Z 2025-03-12T00:00:00Z

An OSHA recordable determination guide for healthcare teams: work-relatedness, first aid vs. medical treatment, needlesticks, and OSHA reporting deadlines.

https://carefoundry.com/blog/tracking-work-restrictions-lost-time/ 2025-02-11T00:00:00Z 2025-02-11T00:00:00Z

A practical guide to tracking work restrictions and lost time: classify restricted duty, count days for the OSHA 300 Log, and calculate your DART rate right.

https://carefoundry.com/blog/needlestick-post-exposure-protocol-guide/ 2025-01-19T00:00:00Z 2025-01-19T00:00:00Z

A step-by-step needlestick post-exposure protocol for healthcare: immediate first aid, who evaluates the exposure, when PEP is needed, and OSHA documentation.

https://carefoundry.com/blog/how-to-choose-occupational-health-software/ 2025-01-04T00:00:00Z 2025-01-04T00:00:00Z

How to choose occupational health software for hospitals and clinics: a compliance-first guide to features, vendor evaluation, demo questions, and ROI.